Open Roles

Administrative & Office Coordinator
Toronto, Ontario X1X2X2 - Canada

Are you our next Nicher? We’re looking for an Administrative & Office Coordinator to join our team of awesome Nichers as part of the Finance & Operations team. In this position you will be responsible for day-to-day management of the office, recurring monthly programs, backup support for payroll, and special projects as required. This role will be full-time, onsite at our office in Liberty Village.

To be successful in this role you must be helpful and collaborative, adaptable, self-motivated with an entrepreneurial spirit, a meticulous attention to detail, tech-savvy with a willingness to learn new software and platforms. 

At Creative Niche, we have something incredibly unique and different from other companies. Every day you'll be part of a culture that lives our core values: accountability, heart, growth mindset, fun, and ‘above & beyond’. We invest in our people, cultivate real connections, and consistently empower our team to grow, shake things up, and find their Niche! 

What We Do

Since 2002, Creative Niche has been finding, assessing and matching professionals in the areas of digital, marketing, advertising, tech, and design

In our 19 years of business, we have been responsible for over 14,000 successful placements with more than 600 companies and have a 97% success rate

We provide a full range of hiring solutions; from temporary and contract staffing, to permanent recruitment and executive search services and payroll. Our client sectors range from tech, retail, advertising and banking to insurance, branding and not-for-profit

Creative Niche is a proudly Canadian, woman owned and founded company. In addition to providing mentoring and career support to college and university students across Canada, we’ve donated over $2 million in time and funding to organizations battling homelessness, environmental non-profits, and creative arts education for disadvantaged youth

Who We Are

  • We’re a team of dedicated professionals who have trust in one another, autonomy and growth opportunities, and a culture that lives our core values
  • We love to have fun and invest in creating unforgettable memories
  • We offer generous compensation with a full range of benefits, generous paid time off to refuel and recharge, ongoing DEI training and learning experiences, summer hours, annual education allowance, happy hours, retreats, and so much more.

What You’ll Bring

  • Demonstrated attention-to-detail, common sense, integrity, solid work ethic, and critical thinking skills
  • Embraces new technologies and able to leverage them to maximize efforts
  • Able to manage time and tasks wisely, and methodically follow through on tasks
  • Possesses strong analytical, organizational, and planning skills
  • Exhibits collaborative nature and is able to stay motivated
  • Able to work in an entrepreneurial environment and shift priorities as needed
  • Adept at generating ideas, initiating projects  and executing tasks with little direction or supervision
  • Displays a passion for ongoing education and knowledge sharing with team
  • Willingness to take on additional responsibilities outside of initial role
  • Solid verbal and written communication skills
  • Team player and able to work independently
  • Familiarity with the GSuite
  • Willingness to ask questions and ask for help when needed

What You’ll Do

  • Administrative Support:

    • Maintain office and environment

    • Manage and order office supplies as needed

    • Regularly check mail and distribute accordingly

    • Answer 0-out calls and transfer calls as needed

    • Assist with Sales Lead Distribution

    • Organize and maintain Google Drive 

    • Ownership of Nicher Birthday and Nicherversary celebrations (treats, cards, shoutouts, etc.)

  • Recruitment Support:

    • Reference checks

    • Job postings and management

    • Background and criminal checks

    • Ownership of monthly client/candidate programs

  • Payroll/Finance Support:

    • Vacation coverage for payroll as needed

    • Match contractor invoices to timesheets

  • Other duties as assigned

Qualifications

  • 1+ years of work experience in a professional services-based industry such as recruitment, banking, insurance, or consulting
  • Post secondary education an asset
  • Must have reliable method of transportation (public transit included) to accommodate full-time in office support
  • Must be legally entitled to work in Canada
  • Proficiency with Microsoft suite, particularly Excel

Job Type

  • Full-time, Permanent, Monday to Friday 8:30AM – 5:00PM (in-office)
  • Annual salary base between $38,000-$42,000, plus bonus and benefits
  • Location: Liberty Village, Toronto

How To Apply

We welcome you to apply directly via our portal. Creative Niche is an equal opportunity employer and provides an inclusive work environment. We welcome members of all backgrounds and perspectives to apply.